QR Code Wedding Invitations: How to Create One + Best Free Generators
- Gisella Tan
- Jan 11
- 6 min read
So, your wedding's coming up, and there's a mountain of details your guests need to know, like accommodations, parking info, date and time, dress code, dietary options, you name it. But here's the dilemma: your gorgeous, carefully chosen invitations have only so much space.
Enter the magic of QR codes. With a simple scan, your guests can instantly access your wedding website and get all the info they need while keeping your invitations beautifully uncluttered.
Quick Start: How to Create a QR Code for Wedding Invitations
Here's the short version if you're ready to dive in:
1. Decide what the QR code links to, e.g., your wedding website, RSVP form, or schedule
2. Use a free QR code generator. Canva, QRCodeChimp, or QR.io all work great
3. Customize to match your design, specifically colors, shapes, even your monogram
4. Test before printing. Scan with multiple phones to make sure it works
5. Place it thoughtfully, such as the back of the invite or a dedicated insert
That's it! Now let's dig into the details.
Why Add a QR Code to Your Wedding Invitations?
Keep Your Invitations Uncluttered
You spent hours choosing the perfect paper, font, and wording. The last thing you want is to cram tiny directions, accommodation lists, and registry details onto a beautiful invitation. A QR code lets you keep the invitation elegant while giving guests easy access to everything else.
No More Typos or Lost URLs
Ever seen a guest squinting at their phone, trying to type in a long and complicated wedding URL? Typos are inevitable, and they lead to frustration or the wrong site entirely. With a QR code, guests just scan and go. No typing, no errors, no "wait, was it .com or .co?"
Make RSVPs Effortless
Chasing RSVPs can feel like herding cats. But when your invitation has a QR code that links directly to your RSVP form, guests can confirm attendance with a simple scan. Meal preferences, plus-ones, and dietary restrictions are all captured instantly, no phone calls required.
Save on Printing (and Paper)
QR codes reduce the need for bulky insert cards, extra pages, and thick envelopes. That means lower printing costs, lower postage costs, and a smaller environmental footprint. More money for the honeymoon fund? Yes please.
What Should Your QR Code Link To?
This is the first decision you'll make. Most couples choose one of these:
Your wedding website: The most common choice. Guests land on a page with all the details: schedule, accommodations, registry, FAQs, everything.
Your RSVP form: Skip the website homepage and take guests directly to where they can confirm attendance.
Your event schedule: Helpful for multi-day weddings or destination events where timing matters.
Maps and directions: Especially useful for venues that are hard to find or have tricky parking situations.
A text-based guest communication tool: Some couples link to Daisy Chat so guests can text questions and get instant answers about dress code, timing, parking, and more.
Pick the destination that solves your biggest guest-communication challenge. For most weddings, linking to your main wedding website is the safest bet.
Static vs Dynamic QR Codes: Which Do You Need?
This is something most couples don't realize until it's too late, so let's clear it up now.
Static QR Codes
A static QR code links to one specific URL, and that link can never change. Once you print it, it's permanent. If your wedding website URL stays the same (which it should), a static code works perfectly, and it's usually free.
Dynamic QR Codes
A dynamic QR code lets you change where it points after you've printed it. This is helpful if you're worried about needing to update the destination, like if your website URL might change, or you want to redirect guests to different pages over time.
Dynamic codes usually require a paid plan with your QR code generator, but they offer peace of mind if you're nervous about committing.
My recommendation: For most couples, a static QR code pointing to your wedding website is plenty. Just make sure your website URL is finalized before you print!
Best QR Code Generators for Wedding Invitations
There are tons of options, but these are my favorites, ranging from free basics to full customization.
If you're already designing your invitations in Canva, here's a secret: Canva has a built-in QR code generator. You can customize colors, add graphics, and integrate it seamlessly into your design. It's incredibly easy and, best of all, free.
QRCodeChimp (Free tier available)
If you want your QR code to be a decorative part of your invitation, QRCodeChimp is your friend. They offer pre-designed templates, logo integration, and the ability to add your monogram. Their forever-free plan includes 10 dynamic QR codes, usually more than enough for a wedding. Paid plans start at $6.99/month if you want more.
Known for ease of use, QR.io lets you create dynamic QR codes with color and shape customization. The standout feature? Analytics. You can see how many people have scanned your code, useful if you're tracking RSVP engagement. It's pricier, but great for data-curious couples.
Extensive customization options to match your wedding colors and theme. The free plan works for basic needs; the pro plan adds unlimited saves and custom domains.
A solid budget option with good design features. Works well for larger weddings where you might need multiple QR codes for different purposes.
Great for couples who just need a simple, no-fuss static QR code. The free version handles basic needs perfectly.
How to Create Your Wedding QR Code (Step by Step)
Step 1: Finalize Your Destination URL
Before you generate anything, make sure your wedding website (or RSVP form, or whatever you're linking to) is ready and the URL is final. Changing it after printing is either impossible (static codes) or requires a paid plan (dynamic codes).
Step 2: Choose Your Generator
Pick one from the list above based on your needs. Canva is the easiest if you're already designing there. QRCodeChimp is great for decorative codes. QR.io or QRTIGER if you want analytics.
Step 3: Generate and Customize
Paste your URL into the generator, customize colors and design to match your invitation aesthetic, and download. Most generators give you PNG or SVG files; SVG is better for print quality.
Step 4: Test, Test, Test
This step is non-negotiable. Print your QR code on regular paper and scan it with multiple phones (iPhone, Android, different camera apps). Make sure it loads quickly and goes to the right place. One bad QR code on 150 invitations is a nightmare.
Step 5: Incorporate Into Your Design
Place the QR code where it feels natural, whether that’s the back of the invitation, a details card, or integrated into the design itself. If you're having a destination wedding, make your save-the-dates look like boarding passes with the QR code as the "flight info." Get creative!
Just remember: the QR code should complement your design, not overpower it.
Step 6: Print with Quality
Use a quality printer. Poor printing can make QR codes unscannable. Blurry edges, low contrast, or smudged ink all cause problems. If you're using a professional printer, send them a test file first to confirm it scans correctly.
What Happens After Guests Scan?
Here's something most QR code guides don't mention: the QR code gets guests to the information once. But what about everything that happens after?
What if you need to send a reminder about RSVPs? What if the ceremony time changes and you need to update 150 people? What if guests have questions about parking, dress code, or plus-ones?
That's where text-based guest communication comes in. Tools like Daisy Chat handle everything that happens after the scan, including reminders, updates, questions, and corrections. If you need to postpone the ceremony by 30 minutes or move the reception to a different room, you can text everyone instantly instead of hoping they check your website again.
Think of it this way: the QR code is how guests find the information. Daisy Chat is how you keep them informed when things change, and how they can ask questions without blowing up your phone.
A Few More Tips
Size matters. Your QR code should be at least 1 inch × 1 inch to scan reliably. Smaller than that and some phones will struggle.
Contrast is key. Make sure there's strong contrast between the QR code and the background. Dark code on light background works best.
Add a label. Not everyone knows what QR codes are. A small "Scan for details" or "Scan to RSVP" helps guests understand what to do.
Have a backup. Include your website URL in small text below the QR code for guests who prefer typing or can't scan.
Order extra invitations. Just in case. Reprinting is expensive and time-consuming.
Ready to Add Some High-Tech Magic?
QR codes are one of those small details that make a surprisingly big difference. They keep your invitations clean, make life easier for your guests, and save you from answering the same questions over and over.
And if you want to take it a step further — handling RSVPs, updates, and guest questions via text instead of hoping everyone checks your website — Daisy Chat is built for exactly that. Get started with Daisy Chat.
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