How to Collect Addresses for Your Wedding (The Easiest & Least Awkward Ways)

So you've got your guest list drafted—great job! But before you can send out those beautifully designed invitations, you need to complete one surprisingly tedious task: collecting addresses.

Sure, you could text everyone individually, but who has time for that when you have caterers to book, flowers to decide on, and a thousand other things to manage? And nothing's more frustrating than chasing down the same people three times because they keep forgetting to respond.

Here's how to gather addresses efficiently, with fewer awkward follow-ups and less stress.

What's the Best Way to Collect Wedding Addresses?

It depends on your guest list and how responsive they are. Here's a quick breakdown:

• Best for speed: Text-based collection (guests respond faster to texts than emails or form links).

• Best for older or less tech-savvy guests: Phone calls or physical RSVP cards with self-addressed envelopes.

• Best for avoiding follow-ups: Tools with built-in reminders (like Daisy Chat or wedding platforms with automated nudges).

• Best if guests ignore your wedding website: Text or social media—meet them where they already are.

• Best all-around: A combination approach. Use a form or wedding platform as your primary method, then text-based follow-ups for guests who don't respond.

How to Collect Addresses for Your Wedding: 7 Methods Compared

Google Forms or Survey Tools

Form tools like Google Forms or Jotform let you create a custom address collection form and share it via email, text, or social media. All responses land in one spreadsheet.

Pros:

• Free and easy to set up

• All responses collected in one place

• Can customize fields to get exactly what you need

Cons:

• You still have to distribute the link and chase non-responders

• Doesn't integrate with wedding planning tools

• Easy for guests to ignore or forget

Wedding Platforms (The Knot, Zola, Minted)

Platforms like The Knot, Zola, and Minted offer built-in address collection tools. Guests receive an email or link to enter their information, and it syncs with your guest list and RSVP tracking.

Pros:

• Integrated with your wedding website and guest list

• Often includes RSVP tracking and other planning features

• Familiar interface for guests who've used these platforms before

Cons:

• Platform-locked, meaning your data lives in their system

• Some guests may need to create an account, which creates friction

• Email-dependent, so if guests don't check email regularly, you're stuck

Source: JC Social Media

Email Campaigns (Mailchimp, etc.)

Tools like Mailchimp let you send personalized bulk emails requesting addresses. You can track opens and clicks, and send follow-up reminders to non-responders.

Pros:

• Efficient for reaching a large guest list at once

• Can track who's opened and who hasn't

• Templates can match your wedding aesthetic

Cons:

• Emails get ignored, lost in inboxes, or end up in spam

• Requires time to set up and design

• Overkill for most wedding guest lists

Social Media and Messaging Apps

Using Facebook groups, Instagram DMs, or WhatsApp can be a quick, informal way to request addresses. It meets guests where they already spend time.

Pros:

• Most people check these apps regularly

• Informal tone can encourage faster responses

• Free and no setup required

Cons:

• Privacy concerns—guests may not want to share addresses in a group

• Massive group chats feel spammy

• Responses come in scattered and need manual organization

Phone Calls and Physical RSVP Cards

For a personal touch, you can call guests directly or send physical RSVP cards with your save-the-dates. This works especially well for older relatives or anyone who isn't tech-savvy.

Pros:

• Personal and direct guarantees you'll get a response

• Physical cards have a classic, elegant feel

• Best option for guests who struggle with technology

Cons:

• Extremely time-consuming for large guest lists

• Physical cards mean printing and postage costs

• Doesn't scale

Collaborative Documents (Google Sheets, OneDrive)

Share a Google Sheet or similar document where guests can add their own addresses. You can see updates in real time as people fill it in.

Pros:

• Guests enter their own info, which is less work for you

• Real-time updates so you can track progress

• Easy to share via link

Cons:

• Privacy concerns, as all guests can see each other's information

• Assumes guests are comfortable with spreadsheets (many aren't)

• Risk of accidental edits or deletions

Event Management Tools (Eventbrite, Paperless Post)

Platforms like Eventbrite or Paperless Post can be repurposed for address collection. They're designed for event RSVPs but can be customized to collect mailing information.

Pros:

• Professional, polished layout

• Can combine address collection with RSVP tracking

Cons:

• Not designed for weddings and may feel impersonal

• Guests may need to create accounts

• Limited personalization compared to wedding-specific tools

When Address Collection Breaks Down

Here's the reality most couples face: you send out your form or wedding platform link, and half your guests respond immediately. The other half? They forget, ignore it, or claim they "never got the email."

This is where address collection gets frustrating:

• Guests don't fill out forms (or start and abandon them)

• Emails get ignored or land in spam

• Addresses trickle in piecemeal over weeks

• Corrections come in after invitations are already printed

• You're stuck sending awkward follow-up texts

The issue isn't the tool, but the communication channel. Emails and form links are easy to ignore. Texts aren't.

Text-Based Address Collection with Daisy Chat

Daisy Chat collects addresses via text message, which gets significantly higher response rates than email or form links. Guests receive a simple text asking for their mailing address, respond in seconds, and you're done—no chasing, no apps to download, no accounts to create.

For guests who don't respond, Daisy Chat can send automatic follow-up reminders so you don't have to be the one nagging. Everything lands in one centralized place, and you can export it when you're ready to print.

It also works as a fallback when other methods fail. Used The Knot but 30 guests still haven't responded? Send a Daisy Chat text blast to the non-responders. Problem solved.

Try Daisy Chat today.

5 Tips for Collecting Wedding Addresses

• Start early and set deadlines. Begin collecting addresses well before you need to order invitations. Give yourself buffer time for slow responders, and set a clear deadline to motivate guests.

• Make instructions crystal clear. Whether you're using a form or asking via text, be specific about what you need: full name, street address, city, state, zip. Vague requests get incomplete responses.

• Use multiple methods if necessary. A digital form might work for most guests, but phone calls or direct texts work better for older relatives. Meet people where they are.

• Reassure guests about privacy. Some guests hesitate to share addresses in shared documents or unfamiliar platforms. Let them know their information will only be used for wedding mailings.

• Follow up politely (but do follow up). If your deadline is approaching and you're missing addresses, send a gentle reminder. A friendly nudge is better than scrambling at the last minute.